HIGHLINE COUNCIL PTSA 9.5

Highline Council PTSA Policies and Standing Rules 2016

Our mission for the 2016-2017 year is to strengthen relationships in our district between schools, educators, families, and communities to best support our students. 


Our goals include:

--Increasing participation of local PTAs at the Council level

--Offer more training and support
--Encourage participation of local PTAs in PTA programs: Reflections, Softball, Awards Night, Convention.
--Maintain and encourage best practices
--Learn new ways we can develop stronger relationships between PTA’s, local schools, the district, and our community at large.

Highline Council PTSA Mission and Goals for 2016-2017


Highline Council PTSA POLICIES

In accordance with the policies of the WSPTA, the Highline Council shall be non-commercial, non-sectarian and non-partisan. It shall not endorse any commercial enterprise or any candidate. The name of the association or the names of any members in their official capacities shall not be used in any connection with a commercial concern or with any purpose not appropriately related to promotion of the objectives of the association.

THE PURPOSE OF THE HIGHLINE COUNCIL PTSA IS TO:

1. Support, coordinate, facilitate and serve the needs of the local PTA’s and provide information and guidance.
2. Promote the objectives of the Washington State PTA and National PTA through creating public opinion favorable to the interests of children and youth.
3. Promote communication and cooperation among the member units of matters of mutual concern within the council boundaries.
4. Assist in the formation of new units and encourage child welfare projects in the local units and the community.

Highline Council PTSA operates under the National PTA Objectives, which are:

1. To promote the welfare of children and youth in home, school, church or place of worship and community
2. To raise the standards of home life.
3. To secure adequate laws for the care and projection of children and youth.
4. To bring into closer relation the home and school, that parents and teachers may cooperate intelligently in the education of children and youth.
5. To develop between educators and the general public such united efforts as will secure for all children and youth the highest advantages in physical, mental, social and spiritual education.

BYLAWS

The bylaws of the Highline Council of Parents, Teachers and Students are set forth in the Washington State PTA Uniform Bylaws.

HIGHLINE COUNCIL STANDING RULES

1. The name of the association shall be the Highline Council Parent-Teacher-Student Association 9.5, it was chartered in October 1980.

2. This council serves the local PTA’s in the Highline School District.

3. This PTA is registered with the Secretary of State under the Charitable Solicitation Act. The treasurer is responsible for filing the annual registration prior to May 31st.

4. This council is a non-profit corporation recognized by the State of Washington on April 5, 1978 and assigned the UBI # 601800088.

5. Highline Council PTSA has designated the Washington State PTA as its registered agent with the Washington Secretary of State’s Office, the Washington Department of Revenue, and the United States Internal Revenue Service. The Employee Identification Number is located in the legal documents binder.

6. The treasurer will renew the Articles of Incorporation each April.

7. This council was recognized by the IRS as a non-profit tax-exempt organization, December 28th, 2015, under Section 501c3.

8. The Treasurer, with assistance from the immediate past treasurer, is responsible for filing IRS Form 990, Form 990EZ, or Form 990-N prior to November 15th. Copies of the current and past year’s returns are located in the legal documents binder.

9. The President, Secretary and Treasurer shall each keep a copy of all legal documents in their procedure notebook. The Secretary and Treasurer shall be responsible for keeping legal documents up-to-date.

10. The signature of at least three elected officers shall be on the authorized signature card for this PTA’s bank account.

11. Highline Council PTSA will maintain a legal documents binder with copies for the President, Treasurer and Secretary. All elected officers shall have access to the legal documents binder.

12. The council will conduct a financial review of its books and records in January of each year in addition to the required financial review at the close of the fiscal year.

13. Highline Council PTSA’s monthly bank statements shall be provided unopened to a person appointed by the Board of Directors. Such person will be appointed by the board at the beginning of the fiscal year, and shall not be a signer on the account. The reviewer shall promptly report any concerns or discrepancies identified in the review to the executive committee. If there are no concerns or apparent discrepancies, the reviewer shall initial and date the account statements and provide them to the treasurer.

14. Per the Washington State PTA Uniform Bylaws, we will annually review, complete, sign, and submit the WSPTA Standards of Affiliation Agreement by the required deadline.

15. The membership service fee of this council shall be $2.00 per member of each local unit.

16. The Council shall maintain a minimum general fund balance of $1000 to carry forward to the next fiscal year.

17. The nominating committee shall be elected no later than February.

18. The elected officers of this Council shall be President, Vice President, Secretary, and Treasurer. Any elected position may be held jointly by two people, except for Treasurer. Each co-position holder is entitled to voice and vote at the board of director’s meeting. These elected officers shall constitute the Executive committee. The election of officers shall be held no later than April 30th.  A term consists of one year. No person shall serve in the same position on the Executive Committee for more than two (2) consecutive terms.

19. The Board of Directors shall consist of the elected officers and Standing Committee chairs. All members of the Board must be members of a local unit PTA within the boundaries of the Highline School District.


20. The Highline Council PTSA will comply with the training requirements necessary to remain in good standing, as specified in the most current WSPTA Standards of Affiliation Agreement.

21. Board meetings shall be held monthly as scheduled by president and majority vote of the board. A quorum for the Board of Directors shall be a majority of the board or no less than four members.

22. General Membership meetings shall be held at least 3 times per year with the location and time published at least 15 days before the meeting. Special meetings of the Council may be called as arranged by the Executive Committee.

23. An office/standing committee chair shall be declared vacant if that person misses three consecutive meetings unless excused by the President. Board members shall notify the President if they are unable to attend a meeting.

24. The Standing Rules and Budget shall be adopted by a majority vote of the delegation no later than June 15.

25. The standing rules and budget may be amended by any regular general membership meeting by a two-thirds vote, or if previous notice is given, by a majority vote.

26. The board of directors has the authority to reallocate up to $500 budgeted for one purpose to another purpose.

27. Reimbursements for expenses must be requested of the Treasurer within 30 days of expenditure.

28. Standing Committees may include: Awards, Reflections, Social Service Fund, Scholarship Selection, School District Liaison, and Communications, Area Representatives for North, Central and South, Legislative Chair, and Membership.

29. Special committees of this council may include: Hospitality, President/Principal Workshop, Softball, Website Management, or other committees as deemed necessary.


30. The voting body of this council shall be the Board of Directors and one designee (which could be the president or other member of the local unit) of each local PTA/PTSA unit in membership. A quorum for general membership meetings shall be at least 10 members.

31 Voting delegates and alternates to the annual State PTA Convention shall be appointed by the Board of Directors. Priority shall be given to the newly elected Executive Committee.

32. Voting delegates to the Legislative assembly shall include the Legislative Chair, unless otherwise designated by the board.